Workplace & Events Coordinator at Upwork
Chicago, IL, US

Upwork ($UPWK) is the world's largest freelancing website. Each year $1.7 billion of work happens through Upwork, allowing businesses to get more done and helping professionals break free of traditional time and place boundaries and work anytime, anywhere on projects they love. At Upwork, you'll help build on this momentum. Together, we'll create economic and social value on a global scale, providing a trusted online workplace for businesses to connect with extraordinary talent and work without limits. 


Our Workplace Coordinator, will report to the Workplace Manager, and will be a meaningful addition to the Workplace team’s function and will have a huge impact on our company culture and workplace productivity. Do you have outstanding administrative experience and a passion for events and catering? How about an upbeat and approachable attitude, impeccable customer service skills and a willingness to do whatever needs doing? If so, we are looking for someone like you.


As a member of Upwork's Workplace team, you will strive to craft an unbeatable culture and workplace. You will be responsible for supporting our collaborative and diverse culture of innovation while handling the daily operations of our Chicago office. You’ll be part of a team that ensures all of Upwork's Chicago employees come every single day into a productive and fun workplace.

Your Responsibilities:

  • Facilitate the day-to-day activities and operations that make our 3 office spaces in Chicago, Santa Clara, and San Francisco extraordinary places to work
  • Handle in office events from start to finish, including meeting coordination, happy hours, cultural celebrations, and more
  • Maintain relations with landlords, vendors (janitorial, security, catering, etc.), and internal partners such as IT and HR
  • Partner with Chicago Workplace Manager to run employee food program
  • Handle changes to the offices such as expansions, renovations, internal office moves, new hire setups
  • Provide administrative support such as maintaining conference room schedules, updating office databases, and streamlining and simplifying processes between offices
  • Order and maintain office supplies
  • Be a culture carrier and have the ability to inspire others to take pride in the workplace
  • Add creativity, fun and a smile to all you touch

What it takes to catch our eye:

  • A minimum of two years of administrative support experience; experience within a tech or startup environment strongly preferred
  • A strong interest in the field of events and catering
  • Friendly and positive demeanor, ‘can do’ attitude and tireless work ethic

How to really knock our socks off:

  • The ability to wear five different hats in five minutes and enjoy it
  • To thrive in handling competing priorities with hard deadlines
  • Willingness to roll up your sleeves and do whatever it takes to make things happen
  • The ability to motivate and inspire people through any form of communication
  • Proven attention to detail and interpersonal, analytical, collaboration and problem solving skills
  • Real passion for creating a winning culture and workplace for all employees


Come change how the world works.


At Upwork you’ll help shape the future of work. From our offices in San Francisco, Mountain View and Chicago, together we’re creating exciting new opportunities for a world of professionals. You’ll be part of a vibrant culture built on shared values: Inspire a boundless future of work, Put our community first, Have a bias towards action, and Build amazing teams. Along the way you’ll have fun and enjoy the perks of a people-first company: Work from Home Wednesday's, daily breakfast and lunch, regular in-office happy hours, top-notch benefits … and more. Check out Upwork’s spotlight on The Muse for a glimpse of our daily work/life balance.


Upwork is proudly committed to recruiting and retaining a diverse and inclusive workforce. As an Equal Opportunity Employer, we never discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.