Executive Assistant at Groupon
Chicago, IL, US

Do People Tell You That You're The Glue That Holds People Together?  

 

Are you passionate about the details that make leaders and businesses tick? Are you calm under pressure and ready to support some of the leaders in ecommerce?

 

Groupon’s mission is to become the daily habit in local commerce and fulfill our purpose of building strong communities through thriving small businesses by connecting people to a vibrant, global marketplace for local services, experiences and goods. In the process, we’re positively impacting the lives of millions of customers and merchants globally. Even with thousands of employees spread across multiple continents, we still maintain a culture that inspires innovation, rewards risk-taking and celebrates success. If you want to take more ownership of your career, then you're ready to be part of Groupon.

 

Our team of Executive Assistants work hard to support our senior executives across the globe. Whether it's taking care of calendar management, compiling quarterly presentations, or connecting the dots between internal and external team members, our EAs are the ones behind the scenes crossing the T's and dotting the I's to ensure our clients have what they need. And while many EAs may work independently, the EAs at Groupon are a close-knit team, providing backup for each other when needed.

 

As our newest Executive Assistant, you will support several Chicago based VP’s in our Marketing org. Your role is essential and highly visible, as you will spend your time multi-tasking and collaborating with individuals across the organization. Experience supporting multiple senior executives at the enterprise-level and/or at global companies is crucial, as you'll be taking on a broad span of responsibilities in this role.

 

We're a "best of both worlds" kind of company. We're big enough to have resources and scale, but small enough that a single person has a surprising amount of autonomy and can make a meaningful impact. We're curious, fun, a little intense, and kind of obsessed with helping local businesses thrive. Does that sound like a compelling place to work?

 

You’ll spend time on the following:

  • Heavy scheduling and calendar management including global efforts

  • Manages all travel arrangements some of which can be quite complex and will be global 

  • This includes meeting set up, travel arrangements, lodging, meals, expense reports, etc. 

  • Proactively manages and communicates any changes in schedule or travel plans  

  • Organizes and orchestrates staff/team meetings and other group events

  • Proactively coordinates annual calendar

  • Coordinating speaking engagements internally and externally

  • Managing invoice payment and expense reports

  • Additional administrative work as required, including document management, and coordination with other executive assistants and administrative staff to ensure processes run smoothly.

  • Onsite support for Chief Marketing Officer, working closely with their EA who is based in our Seattle office, when they visit the Chicago office. 

  • Ability to adapt and adjust coverage as needed 

 

We’re excited about you if you have:

  • Minimum 4 years of recent experience in an executive support role preferably within a large organization and supporting multiple executives 

  • A high level of discretion, maturity and passion 

  • Excellent skills in Google Suite (Docs, Calendar, Sheets, Mail) as well as Powerpoint

  • Strong calendar management skills, including the coordination of complex executive meetings and scheduling across numerous internal and external contacts

  • An entrepreneurial approach to task management, ability to take control and manage tasks independently to closure

  • Self-starter and a high level of proactivity

  • Ability to respond quickly to requests and adjust schedules on the fly to accommodate executive needs

  • Sense of humor or sense of style. Choose one.

 

Groupon's purpose is to build strong communities through thriving small businesses.  To learn more about the world's largest local ecommerce marketplace,  click here for the latest Groupon news. Plus, be sure to  check out the values  that shape our culture, guide our strategy and make our company a great place to work. And just don't take our word for it.  Hear from real Groupon team members  and learn more about our  inclusive employee groups. If all of this sounds like something that's a great fit for you, then click apply and let's see where this takes us. 

 

Groupon is an Equal Opportunity Employer

Qualifications for employment, promotion, and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, medical condition, sexual orientation, gender identity or expression, genetic information, ancestry, marital status, military discharge status (excluding dishonorable discharge), veteran status, citizenship status, or other legally protected status. We are all responsible for maintaining this policy. Groupon is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may email us at hraccommodations at groupon.com. If you have concerns related to Groupon’s equal employment opportunities, you may contact Groupon's Ethics Reporting Service Ethicspoint.