Facilities Manager at Postmates
Nashville, TN, US

Our Postmates office in Nashville is looking for an energetic, organized, and people obsessed Facilities Manager.  You'll play an important role in making sure our office runs as smooth as possible and our people are happy. Our ideal candidate is a motivated self-starter, with a strong sense of urgency and strong attention to detail.  You should be extremely motivated, personable, and focused on creating an outstanding office environment. You'll be responsible for a variety of tasks, from managing offices moves, assisting in creating procedures and systems, managing vendors, overseeing repairs and maintenance, and epic impromptu outings to helping on-board and welcome new staff while we grow. You are also able to balance several high-priority projects at a time, while maintaining a positive attitude. This role reports to our Facilities Lead.

Your mission is to wear multiple hats to ensure that every member of the team has a daily work experience that is smooth, efficient, and rewarding. You will be responsible for overseeing office operations, and all the relationships that make the Postmates office tick. You will also manage our Facilities Coordinators, Front Desk Coordinator and Receptionist.

RESPONSIBILITIES

  • Ensure that our office runs smoothly on a daily basis by supporting all office functions in a fast-paced, start-up environment
  • Provide oversight and direction for food service, facilities, shared office equipment, mail service, office security management and emergency response
  • Manage all interoffice moves and work with teams to ensure seamless and timely coordination
  • Responsible for space management.
  • Liaise with Property Management and building engineering.
  • Be responsible for ordering, organizing, and inventorying snack foods, catered lunches, and beverages and stocking them in our kitchen while adhering to budget and ensuring variety and consistent levels.
  • Assist with on-boarding new hires to ensure their experience is positive, including desk set-up.
  • Prepare, manage and forecast site operational costs and budgets.
  • Manage acquisition of all office services and equipment, ensuring the proper function of all office equipment from computers and copiers, to microwaves and dishwashers.
  • Manage all seating assignments and headcount per departments
  • Ensure janitorial services and cleanliness are on point by communicating clearly with day porters and account manager.
  • Maintain a clean, organized, functional and comfortable office space, gently encouraging others to do the same by providing necessary tools and organizational aids.
  • Anticipate needs of various teams and company as a whole.
  • Create and improve standard operating procedures while maintaining office
  • Additional duties and projects as assigned.

REQUIREMENTS

  • 7+ years experience in a similar based role
  • Mechanical experience, familiarity with generators, HVAC systems, etc on a large scale
  • Sense of urgency, follow through to completion, detail oriented
  • Professional attitude & excellent interpersonal skills
  • The ability to work independently and efficiently
  • Strong verbal and written communication skills (grammar nerds wanted)
  • Proficiency with Microsoft Office applications, Google Apps, Asana & JIRA.
  • Obsessive attention to detail and organization.
  • Proven ability to prioritize within a multitasking environment; highly organized.
  • Hands on, “can-do” attitude.
  • Ability to work autonomously with a team-first mentality.
  • MUST care about people and their professional happiness.
  • Personable and approachable.
  • Comfortable working in a startup environment
  • Ability to work weekends

BENEFITS:

  • Generous stock option plan
  • Competitive Salary
  • 100% coverage for medical, dental and vision
  • Awesome work environment at a company with a huge vision