Executive Assistant at When I Work
Minneapolis, MN, US

As an Executive Assistant, you help run the show. You are an essential extension of the executive leadership team, creating efficiencies that allow them to focus on what is most important. You enjoy the challenge of keeping everyone on the same page through proactive communication, planning, & problem solving. You are organized and detail oriented with innate ability to manage multiple projects and requests at any given time. You enjoy being an important part of company communication and culture. You are trustworthy & adaptable and excited to join a dynamic and passionate work environment.


What You’ll Be Doing 


As an Executive Assistant, you will manage and ensure successful operations of the Executives’ daily agenda.  You will be responsible for a variety of tasks including scheduling, travel accommodations, coordinating & attending important meetings, creating presentations, and managing communications & information flow.


Act as the point of contact for the CEO managing schedules, appointments, travel, expense reports, communications, and information requests

Increase overall effectiveness of the executive team through various support tasks including presentation and content creation, planning and coordinating events and meetings, and ensuring follow through on action items

Plan, coordinate, & attend important meetings. Ensure meetings are successful through agenda creation, accurate scheduling, IT set-up, catering, note-taking, and follow-ups.  Prepare executive summaries of meeting notes

Create emails, presentations, reports, and executive summaries for internal and external communications

Assist with the planning and execution of company meetings & events throughout the year

Provide support as needed

Other special projects, as assigned

Experience and Skills Needed


5+ years of experience in an administrative or executive assistant role supporting VP or C-level leaders

2+ years of experience supporting a geographically distributed and/or remote executive team preferred

8+ years professional experience

Bachelor’s Degree preferred, but not required

Excellent written and visual content creations skills (presentations, emails, etc)

Demonstrates a high degree of independent thought, judgment, discretion and confidentiality

High degree of professionalism with an ability to maintain confidential information

Experience successfully interfacing with many internal & external stakeholders including executives, board members, customers, and colleagues

Must have the ability to manage multiple projects and pay exceptional attention to detail 

Upbeat and solutions-oriented personality; ability to think on your feet with strong problem solving skills

Must be able to tackle and own the day-to-day tasks along with other senior level responsibilities

Experience with budget management with a cost-effective focus

Proficient with Microsoft Office or Google Suite

Proficient with Presentation Software (PowerPoint, Keynote, Google Slides, etc)

What Would Be Awesome To Have


Experience in SaaS or Software specifically

Venture-backed high growth environments

What’s In It For You


Employee Stock Options

Paid parental leave

Medical benefits - employee premiums paid 100% by WIW 

Dental benefits

Paid vacation and holidays

Flexible work environment

Data/Cell (internet) stipend

Casual dress code

Dynamic and dedicated team



Sound Like a Good Fit?


We’d love to talk to you! Please submit the following to apply:


Resume (including months/years of employment for each position).

Cover letter including:

an overview of your existing experience 

a convincing reason why you’d like to work at When I Work.

*Must already be authorized to work in the United States on a full-time basis for any employer.