Senior Payroll Manager at Rubrik
Palo Alto, CA, US

Job Summary

Rubrik is one of the fastest growing companies in Silicon Valley, revolutionizing data protection and management in the emerging multi-cloud IT industry. Recently named as one of Linkedin’s 2019 Top Companies, our mission is to unlock the power of data by organizing and protecting the world's business information by building a forward-thinking, design-oriented brand that impacts the perception of user interface and experience in enterprise.

We aren’t shy about crafting products to solve problems no one has tackled or thought about before by defining the industry, instead of waiting for directions. Rubrik is the world's first platform to orchestrate data for hybrid cloud enterprises anytime, anywhere. We blend future-proof architecture with consumer-grade simplicity to pioneer a fresh approach to an old problem.

Our focus is on the people that can produce extraordinary results. We need individuals who feel comfortable in ambiguity and excited by the prospect of a challenge. Bottom line, if you have a limitless drive and like to win, we want to talk to you!

The Senior Payroll Manager will be responsible for overseeing our global payroll function to ensure accurate, timely processing of employee payroll while adhering to multistate tax laws, federal, state and local laws globally. They will be responsible for driving procedure and systemic solutions to improve operation and our control environment. They should have the ability to work independently and take initiative to meet deadlines in a time-sensitive, fast-paced environment with great accuracy.


Where you can make an impact:

    Oversee Global Payroll process and manage a team of three located in 3 different regions
    Mentor, train, performance evaluations, and supervises the workflow for designated staff. This includes establishing priorities, workloads, controls and work procedures, as well as determining resource needs
    Ensures work is accurate and performed in a timely and accurate fashion.  Manages daily payroll operations in accordance with company policies and standards, as well as federal, state and local regulations
    Manage the accurate and timely completion and submission of employment tax and other filings, as well as other regulatory reporting needs, for the company
    Developing, implementing and monitoring of departmental metrics, goals and objectives to support payroll operations
    Supervising and coordinating the review, analysis and reconciliation of employment tax withholdings and deposits
    Participates and/or leads projects with a system-wide scope including participating in the development and implementation of processes, procedures, and programs to increase the payroll operation efficiency and effectiveness
    Conducts and reviews audits to ensure accuracy, data integrity and adherence to regulatory mandates. Leads team efforts in timely and accurate research, analysis, and problem resolution
    Partnering with Finance to ensure accurate general ledger postings and reconciliations
    Maintain compliance with accounting policies, procedures and SOX controls for payroll
    Support ad-hoc payroll requests as needed by various internal departments such as Finance, Accounting, Legal, Sales Operations and HR


Ideal background:

    BA degree in Accounting or Finance
    CPP certification a strong plus
    10+ years relevant work experience in payroll and 5 years of supervisory experience
    Global payroll and multi-state US payroll with both exempt and nonexempt employees
    Public company experience
    Workday payroll experience
    Deep understanding of applicable Federal, State, and local payroll and related tax laws, regulations, and statutes
    Experience with processing all types of stock transactions, and an understanding of the tax implications of each type (i.e. NQSO, ISO, RSU, ESPP)
    Strong knowledge of internal controls, SOX documentation and control testing experience a plus
    Strong communication (written and verbal) skills and attention to detail
    Strong desire to learn and grow
    Self-motivated, flexible and deadline-oriented
    Multi-tasking and time management skills, upbeat demeanor, and ability to stay organized in a fast-paced environment and work with a sense of urgency
    Ability to adhere to the highest ethical standards and unwavering integrity
    Strong system and data flow knowledge. Ability to learn and adapt to new process flows and software technologies
    Team-oriented approach – can participate as an effective team member as well as work cross-functionally with other organizations