Administrative Generalist at Asana
San Francisco, CA, US

We’re looking for an ambitious and skilled administrative professional to help us achieve our company mission, supporting our growing operations at our headquarters in San Francisco. On the ground, you will coordinate and execute efforts across teams, manage lots of moving parts, and provide individual support to multiple leaders within the Marketing & Sales teams.

 

This role will join the Admin Operations team, ensuring we are delivering a best-in-class experience that supports our culture and mission. We are “people” people, we’re handy people, we are technical people, and above all, we are those who care about empowering our team to be the best they can be. From calendar management to presentation support to helping plan an off-site, you will enable all Asanas in our local and global offices to maximize their productivity by making it easier for them to collaborate and connect with one another.

 

What you’ll achieve

 

Proactively manage leadership calendars with strong attention to accuracy, detail, and allocation of time to promote productivity and anticipate the need to re-prioritize as appropriate

Understand business priorities and identify process improvements to create efficiency and scale for the team and leaders

Support in scheduling and coordination for recurring team meetings

Support with external vendor & contract management

Provide support on purchasing, expensing, printing, meeting notes, and presentations

Take ownership of projects by managing logistics for training, events, offsites, and more

Anticipate current and future needs while creating detailed action plans to get ahead of them

Identify operational weaknesses and help refine processes or develop new ones

Collaborate with other Admin team members to provide seamless support for all Asanas

About you

 

3 years of administrative assistant, executive assistant, or relatable operational experience managing and supporting multiple senior leaders and/or large teams

Possesses expert knowledge of Google Suite Apps (Google Docs, Google Sheets, Google Slides, Gmail)

Manage confidential information with the utmost discretion

Ability to prioritize business needs and make trade-offs across all stakeholders accordingly 

Incredible attention to detail especially when it comes to written communications, projects, and presentations

Proactive and motivated to iterate on current processes and build efficient systems

Self-starter who can determine priorities and make trade offs when needs change

Professional polish and the ability to exhibit grace and composure under pressure

Committed to collaboration and teamwork—you’re a believer in “it’s what we do and how we work”

Previous experience managing external vendors a plus, but not necessary

About us

Asana helps teams orchestrate their work, from small projects to strategic initiatives. More than 75,000 organizations and millions of users rely on Asana, including AirAsia, AllBirds, Grab, KLM Air France, Kohl’s, Sephora, Traveloka, and Viessmann. Asana has been named a Top 5 Best Workplace and the #1 Best Workplace in the Bay Area by Fortune three years in a row, and one of Glassdoor’s and Inc.’s Best Places to Work. With nine global offices, including a San Francisco headquarters and flagship offices in Dublin, New York, Sydney, and Tokyo, Asana is always looking for curious, collaborative, and mission-driven people to help us enable the world’s teams to work together effortlessly.

 

Our goal is to ensure that Asana upholds an inclusive environment where all people feel that they are equally respected and valued, whether they are applying for an open position or working at the company. We welcome applicants of any educational background, gender identity and expression, sexual orientation, religion, ethnicity, age, citizenship, socioeconomic status, disability, and veteran status, and we'd love to learn about what you can add to our team.